Tip #1: Schedule Meetings with Zero “Waste Time” in Between
We often plan meetings with larger-than-needed gaps of time in between. These time-wasting increments are usually about 30 – 45 minutes long; this amount of time is not really long enough to complete a task, but it can quickly fill up with fluff, distractions, or “busy work”.
On the surface we say that we’re going to use this time to prepare for the meeting, but is all that time really needed? If you don’t have to account for actual travel time, try preparing for all your meetings in advance, then scheduling them back-to-back (or with a small gap between, say 5 – 10 minutes). Don’t think that time adds up? 90 minutes per day of “waste time”, 3 days per week, could cost you close to 250 hours of lost productivity in the course of a year.